SPECIAL EVENTS ADMINISTRATIVE ASSISTANT (Part-Time-Seasonal)
The Preservation Society of Newport County seeks a part-time, seasonal, Special Events Administrative Assistant. Hours of work are 32 hours per week from mid-May until approximately October 1, 2021. Special events may require work on evenings, weekends and/or holidays.
Job Responsibilities:
The Special Events Administrative Assistant provides administrative and clerical support to the ongoing operations of the Special Events Department. Tasks include, but are not limited to, telephone communications, client correspondence, filing, reviewing and verifying invoices, arranging meetings and appointments, copying and faxing. Receives and processes ticket requests for Special Event functions and maintains this information in a database.
Required Qualifications:
• High School Diploma or equivalent.
• Minimum one year of documented office / clerical experience.
• Basic experience with MS-Windows, Microsoft Office & Microsoft Outlook.
• Basic experience with spreadsheet and database computer programs.
• Excellent written, verbal communication and organizational skills.
• Ability to compose formal and informal communications to all levels of the organization.
• Ability to multi-task and establish priorities.
• Energetic team-player with excellent interpersonal, customer service and telephone skills.
DISTRIBUTION CENTER OFFICE ASSISTANT- PART-TIME
The Preservation Society of Newport County is hiring a part-time Distribution Center Office Assistant. This individual performs a range of basic office support activities such as filing, faxing, answering phones, bill processing, and research. Assists in day to day operations of the PSNC warehouse. This position is a year round position, up to 24 hour per week.
DUTIES INCLUDE:
Bill processing. Organizes paper work pertinent to correlating the procedures of matching purchase orders, receiving documents and invoices for submission to supervisor & buyer.
Problem solving. Phone calls to vendors, follow up on purchase orders. Work with Warehouse Manager, Buyer and store personnel to correct problems.
Performs a variety of routine assignments as appropriate to the position. Operate a personal computer to draft correspondence, enter data and print labels, reports, letters and/or other materials.
Establishes, maintains, processes, and /or updates files, records and/or other documents.
Accurately tag and transfer merchandise from warehouse to store locations, vice versa and also Web orders.
Assist in processing and shipping web orders
Assist in pulling and packing shipments to stores
Transfers products from warehouse to stores and web
Assist in entering product data into Big Commerce
Assists in counting of physical inventory.
Participates in spot and annual inventory.
Assists shipping department during high volume times.
Keeps office organized and clean at all times.
May be asked to participate in Special Events.
REQUIREMENTS:
High School Degree or equivalent.
Basic computer skills including Microsoft office.
Administrative Support experience preferred.
Warehouse-related experience is a plus
Ability to occasionally lift and/or move up to 50 pounds and 20 pounds regularly.
DISTRIBUTION CENTER (WAREHOUSE) DRIVER - PART-TIME
The Preservation Society of Newport County is hiring a driver for our Distribution Center. This individual will pack, transport, and deliver shipments of merchandise and supplies from the PSNC warehouse to all retail store and food service locations as well as between PSNC locations. The Driver performs manual and clerical duties related to the receipt and shipment of merchandise. Basic work entails the receiving and storage of PSNC property. This position is a year round position of 16 to 24 hours per week, up to 32 hours per week in the summer.
DUTIES INCLUDE
Monitor all procedures connected to the transfer of merchandise to and from the warehouse.
Coordinate all deliveries from the warehouse to the Mansions Stores and Food Service.
Ensure that all merchandise is safely and efficiently moved as required.
Ensure that all forms are filled out completely.
Ensure all transfers from the warehouse to the stores are filled out correctly and completely
Deliver merchandise and accompanying paperwork from warehouse to store and food locations in an efficient, safe and timely manner.
Keeping the back of the warehouse organized by anticipating delivery of goods and identifying permanent locations to store new pallets of products.
Accurately, tag and process merchandise shipments to store locations. Each item is counted and the count verified against shipping document inspected for quality and priced in appropriate location. Mark boxes by color code for the stores.
Loading of merchandise on to delivery van daily.
Maintain housekeeping and cleanliness of the warehouse work and storage areas.
Assists shipping and receiving unloading trucks, checking in merchandise, matches paperwork to sales orders.
Pulls requested orders from warehouse stock, places orders on carts or shelves, and packs products for daily delivery.
Marks materials with identifying information using appropriate method; ie. Bar codes
Record amounts of materials or items received or distributed
Assists in counting of physical inventory.
Assists in packing and shipping of web orders
Picks up or delivers merchandise, parts, or items to other businesses or customers.
Maintains cleanliness of truck and assures that it is mechanically safe.
Perform other related duties as required or directed.
REQUIREMENTS:
High School Degree or equivalent.
Minimum two years of truck driving experience and a valid Driver’s License with clean driving record.
Warehouse-related experience is a plus
Minimum one year of merchandise delivery experience.
Ability to occasionally lift and/or move up to 50 pounds and 30 pounds regularly.