Several positions are currently posted. Scroll down to view them all. To apply for a position, email a cover letter and resume with contact information for professional references, to humanresources@newportmansions.org, or mail to Human Resources, 424 Bellevue Avenue, Newport RI 02840.
You may also download an employment application, fill it out and mail to the above address.
GRAPHIC DESIGN ASSISTANT (Part-Time)
The Retail Sales Department is in search of a part time Graphic Design Assistant to work with the manager of the web site, NewportStyle.net. The primary responsibilities are creating graphics for use on NewportStyle.net, in email marketing, and social media platforms. Additional responsibilities include product photography and creating graphics and banners for use on the email marketing and social media platforms. Hours are up to 32 hours a week, Monday thru Friday.
Job Responsibilities:
- Bi-weekly email blasts.
- Product photography and photo editing.
- Assist in promotional photo shoots both on and off office site, develop marketing photo content.
- Daily Facebook postings.
- Daily Instagram postings.
- Creating signage for stores, book signings, or events as requested by Store Managers or Department Managers and audit existing store signage.
- Create promotional materials, coupons, rack cards etc. for print.
- Adhering to timelines for marketing material across platforms and meeting deadlines for approval.
- Manage social media marketing for retail sales on Facebook, Instagram, and Pinterest.
Required Qualifications:
- Adobe Creative Suite: In Design, Photoshop, Illustrator, etc.
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Knowledge of Social Media Platforms and requirements; HTML/PHP; Constant Contact; Google Analytics preferred.
- Ability to handle multiple assignments simultaneously and to work to strict deadlines.
MUSEUM REGISTRAR/DATABASE ASSISTANT (Part-Time)
The Preservation Society of Newport County seeks a part-time registrar/database assistant to work 28 hours per week during regular business hours. Occasional special events may require work outside of this time frame.
Job Responsibilities:
The Registrar/Database Assistant reports to the Collections Manager and the focus of their work will be on collection data management. The Registrar/Database Assistant will update, maintain and amend the collection records in the collections database, Museums Plus. The Preservation Society of Newport County undertook a database migration in 2014 and now records need to be checked for accuracy, provenance, collection history and exhibition history. This position will also be responsible for assigning accession numbers and checking locations. Additionally this position will organize photo shoots of the permanent collection for the ongoing digitization process of the collections to the website www.Newportalri.org. They will assist with new acquisition accessioning including assigning numbers, documenting, moving and marking objects. They will assist with object moves throughout the properties as needed.
Required Qualifications:
• B.A/B.S. degree in Museum Studies, Art History, or related field with two years experience in museum registration preferred.
• Ability to handle multiple assignments simultaneously and to work to strict deadlines.
• Experience using collection management systems, Museums Plus preferred
• Ability to handle works of art.
• Excellent organizational and communication skills.
• Excellent interpersonal and verbal communication skills.
• Ability to lift up to 30 lbs. Frequent lifting/moving of heavy objects up to 30 lbs.
• Ability to work independently and as part of a team.
• Perform other related duties as required or directed.
PROPERTIES MANAGER (Full-Time)
The Preservation Society of Newport County is seeking a full-time Properties Manager. The Properties Manager is responsible for the oversight, management and coordination of the day-to-day operations of the various PSNC properties; Historic Museum Houses and support buildings. This position is responsible for managing the 7 property site supervisors and their various staffs +/- 40 as well as their associated budgets. This position assists, manages and supports the caretakers. Duties include the hiring and training of staff, ordering of all materials/supplies & equipment, assignment of duties, scheduling of personnel, tracking job costs and work-hours and handling personnel issues. This position also has an administrative component for supporting the entire Properties Department of processing invoices, creating work orders, and will require working closely with the Maintenance Manager and Properties Director to process, track and follow up on work done at the properties.
Job Responsibilities:
• Supervises, supports and advocates for the needs of the site supervisors and housekeepers, and acts as their manager and the bridge between them and other members of the Properties Department and the entire organization.
• Plans, organizes, directs, creates and controls schedules, equipment and manpower necessary to meet the operational requirements of each property.
• Maintains the operations desk for the Properties Department. Responsible for all correspondence, filing, record keeping and work requests.
• Responsible for maintaining computerized work orders and budget programs and maintaining files in File Maker Pro database.
• Processes and reviews all invoices for correctness and submits them to the Properties Director for approval.
• Assists the Properties Director in establishing the properties department operating processes, procedures, methods and instructions.
• Performs the duties as a supervisor with the minimum of supervision.
• Assists in yearly development of manpower budget for staff development and ensure training is scheduled and attended.
• Assists the Properties Director in establishing yearly maintenance schedules and (5) five-year major repair project budget projections.
• Interacts both orally and in writing with all PSNC departments, colleagues, contractors and committees.
• Attends and conducts meetings and prepares an agenda for caretaker meetings.
• Cognizant of the aesthetic values of Society properties, and ensures that all caretaking staff is aware and trained in the proper work processes and procedures.
• Performs caretaking staffs yearly job appraisals.
• Develops staff training based on the needs of the department and ensures training is obtained.
• Responsible for the hiring, disciplinary actions and/or dismissal of employees in collaboration with the Properties Director
Qualifications:
• Must be a great communicator (both written and orally) with good people skills and a positive demeanor as this position acts as a central point of contact for the department.
• Must be a versatile team player and work well with others both collaboratively as well as independently.
• Must be self-motivated with great time-management skills and the ability to multi-task and establish priorities and follow through to completion.
• Must be detail oriented and highly organized with the ability to create organizational systems, processes and procedures in a changing environment.
• Basic financial accounting and time management skills with the ability to create and maintain a budget and schedule is highly desirable.
• Must be open-minded with the ability to maintain flexible behavior, attitude and approach towards assignments, and the creatively problem solve.
• Ability to operate basic office equipment proficiently (computer, scanner, telephone, photocopier and fax machines).
• Possess a valid Driver’s License with a clean driving record.
• The employee must occasionally lift and/or move up to 40 pounds
• Associate’s Degree or equivalent.
• Minimum five years of documented experience in a related field; property/project/building management, building, construction, maintenance or custodial related experience is highly desired, but not required.
• Minimum two years of documented management and supervisory experience.
• Knowledge of the building, maintenance and construction fields are helpful but not required.
• Intermediate computer experience, including experience with MS-Windows / MS Office Suite (Excel and Word), e-mail, scheduling and word processing programs. Familiarity with File Maker Pro, timekeeping systems & AutoCAD (desired but not required).
SALES ASSOCIATE (Part-Time)
The Preservation Society of Newport County seeks a Part –Time candidate to work as a Sales Associate 24 up to 40 hours per week depending on season. Work schedule is typically a mixture of weekdays and weekend days. Specific days and hours vary by assigned store. Must have availability to work some evenings.
Responsibilities and Duties:
• Greet visitors in a friendly and caring manner making them feel welcome.
• Assist the visitor in identifying their merchandise needs by asking questions as outlined in training.
• Accurately operate POS System and credit card machine. Maintain cash drawer.
• Complete daily sales forms, prepare deposits to send to PSNC Annex, count and balance cash drawer, and open/close according to procedure.
• Unpack merchandise and restock displays.
• Maintain and restock merchandise and supplies used in the daily operation.
• Alert supervisor to any problems in the daily operation and any dissatisfied visitors.
• Perform light housekeeping to include cleaning of glass, sales counter, and general work area.
• Give directions, answer questions accurately, and offer helpful suggestions to the visitors.
• Participate in annual store inventories.
• Assist supervisor to insure that all policies and procedures are being followed.
• Perform other related duties as required or directed.
Qualifications and Skills:
• High School Diploma or equivalent.
• Previous customer service and cash handling experience preferred but not required.
• Ability to operate telephone, fax machine, credit card reader and POS cash system.
• Ability to multi-task and establish priorities in a busy fast paced environment.
• Excellent interpersonal, customer service and verbal communication skills.
ADMISSIONS ASSOCIATE - TICKET SALES (Part-Time)
The Preservation Society of Newport County seeks part-time Admissions Associates to work up to three days per week, including one weekend day.
Job Responsibilities:
The Admissions Associate is often the initial point of customer service contact. The Associate will possess a clear understanding of our ticket and membership options and will assist the visitor in making ticket selections by offering suggestions for the visitor to consider. Once a selection has been made the Associate will complete the sale in a fast, friendly, and accurate manner.
Required Qualifications:
• High School diploma or equivalent
• Minimum one-year documented sales or customer service experience
• Minimum one-year documented cash handling experience
• Ability to multi-task and establish priorities
• Ability to maintain flexible behavior and approach toward assignments and successfully operate under occasional ambiguous guidelines.
• Ability to maintain organization in a changing environment
• Ability to operate sales program
• Possess a valid driver's license with a clean driving record
ASSOCIATE TOUR GUIDE (Part-Time)
The Preservation Society of Newport County seeks a part-time candidate to work a flexible schedule up to 30 hours per week in season, seasonally. One weekend day is required. Occasional special events may require work outside of this time frame.
Positions Available for either:
• Summer-only guides- must work a minimum of 4 days per week.
• Seasonal guides- working up to 28 hours per week. Must work a minimum of 3 days per week.
Job Responsibilities:
You will work as a Tour Guide within our audio tour house museums (The Breakers, Marble House, Rosecliff and The Elms). Audio guides are responsible for providing excellent customer service, assisting visitors in way-finding on tours, learning about our house museums and the families who owned those houses, providing information to visitors and contributing to the overall quality of the visitor’s experience. The job involves working in multiple areas of each house where you will be required to stand, walk and sit throughout the day. You will use a two-way radio with an earpiece in order to communicate with other guides. Guides will have the opportunity to learn to give guided tours at our other house museums once they have worked at all the audio house museums.
Required Qualifications:
• High school diploma or equivalent required.
• Excellent verbal, interpersonal and customer service skills; documented customer service skills and public speaking experience preferred.
• Strong self-starter with the ability to work independently, multi-task, and establish priorities.
• Ability to read and comprehend simple instructions and training guides.
• Follow prescribed safety and health rules, regulations and practices.
• A minimum of one weekend day per week is required for all guides.
• We are only closed on Thanksgiving and Christmas; guides must be available to work on other holidays.
SECURITY GUARD (Part-Time)
The Preservation Society of Newport County seeks a part-time candidate to work a combination of weekday and weekend hours, including holidays, primarily between the hours of 8:00 am and 6:00 pm.
Job Responsibilities:
The Preservation Society Security Guard is a highly skilled, observant and conscientious member of the Properties Department. Such employees must possess excellent communications skills, as they will be interacting with the public. The primary responsibility of the Security Guard is to provide for the safety of the grounds, parking areas, and crosswalks where applicable. Secondary responsibilities will include enforcing Preservation Society policies, helping visitors with special needs to enter the house, and greeting group visitors and answering questions in the absence of greeters.
Required Qualifications:
High School Diploma or equivalent.
Ability to read, count and write legibly in order to accurately complete all documentation.
Ability to consistently arrive at work on time and ready to begin duties.
Valid state-issued motor vehicle operator’s license.
Ability to stand for extended periods, usually 40-45 minutes per hour.
Ability to walk quickly for extended distances under emergency circumstances.
Ability to open and close large, heavy gates, sometimes weighing several tons
Ability to lift and carry signs and banners, sometimes weighing as much as thirty pounds.
Ability to communicate with associates and guests.
GROUNDSKEEPER (Seasonal)
The Preservation Society of Newport County seeks a seasonal Groundskeeper. Hours are Monday through Friday, from 7:00am until 3:30pm. Special events may require occasional attendance on weekends, evenings, and/or holidays.
Job Responsibilities:
Groundskeepers provide routine maintenance of all PSNC grounds, including lawns, gardens, trees, shrubs, walkways, and driving areas. Operates hand or machine powered trimming equipment. May be trained to operate heavy-duty equipment, including backhoe or other digging machines. May be assigned special or priority grounds keeping projects as conditions warrant.
Required Qualification:
• Ability to multi-task and establish priorities.
• Ability to maintain flexible behavior and approach towards assignments and successfully operate under occasional ambiguous guidelines.
• Ability to maintain organization in a changing environment.
• Ability to operate hand or machine powered grounds keeping tools.
• Must possess a valid Driver’s License with clean driving record.
HOUSEKEEPER (Part-Time)
The Preservation Society of Newport County seeks a part –time candidate to work a flexible schedule up to 25 hrs/wk with the possibility of up to 40 hrs/wk in season. Some weekend days required. Occasional special events may require work outside of this time frame.
Job Responsibilities:
Follow an established schedule to ensure that primary cleaning duties are completed in time for the property to open to the public.
Daily operation of the alarm system and lights in preparation for site open and close to the public.
Daily glass cleaning and removal of dust on floors, surfaces and furniture.
Careful movement of furniture or other historic artifacts when directed and under the supervision of Site Supervisor.
Periodic cleaning/buffing floors, may involve use of wax or other chemical compounds, as directed.
Opening and closing of windows, as directed and replacement of light bulbs.
Collect trash, vacuum as necessary, clean, and monitor and restock bathrooms.
Sweep and removal of trash, leaves, and snow from interior and exterior walkways and entrances, may require use of blowing machine for leaf and /or snow removal.
May be asked to check conditions of grounds of assigned property and set up and dismantle traffic ropes and signage.
Perform other related duties as required or directed.
Required Qualifications:
High School Diploma or equivalent with previous housekeeping experience preferred.
Strong self-starter with the ability to work independently, multi-task, and establish priorities.
Work from verbal and written instructions, able to read and comprehend simple instructions.
Good communication skills and ability to maintain flexible behavior.
Follow prescribed safety and health rules, regulations and practices.
Must occasionally lift and/or move up to 25 pounds.
WAREHOUSE ASSOCIATE (Part-Time)
The Preservation Society of Newport County is seeking a part-time candidate to work up to 34 hours per week, seasonally. Work schedule typically includes a mixture of weekdays and weekend days. Daily work times range between 8:00-4:00, depending on assignment and visitor attendance. Certain special events may require occasional evening or holiday scheduling. Warehouse Associates perform manual duties related to the receipt and shipment of merchandise. Basic work entails the receiving, storage and distribution of PSNC property, including merchandise as well as general supplies.
Job Responsibilities:
• Accurately receive tag and process merchandise shipments to store locations. Each item is counted and the count verified against shipping document inspected for quality and priced in appropriate location.
• Assist in loading of merchandise on to delivery van daily. May assist driver with deliveries on days when there are large or heavy deliveries to the stores.
• Assists shipping and receiving (as needed) unloading trucks.
• Assembles requested orders from stock and places orders on pallets or shelves, or relocates orders to a holding area or shipping department.
• Marks materials with identifying information using appropriate method; ie. Bar codes
• Moves materials and items from receiving or storage areas to shipping or to other designated areas.
• Assists in counting of physical inventory.
• Counts items for distribution within plant to ensure conformance to company standards.
Required Qualifications:
• High School Degree or equivalent.
• Warehouse-related experience preferred, but not required.
• Ability to make sensible and rational decisions under potentially stressful conditions.
• While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects.
• The employee must lift and/or move up to 30 pounds.
FOOD SERVICE ASSOCIATE (Part-Time/Seasonal)
The Preservation Society of Newport County seeks a part-time food service associate candidate. Food Service Associates provide excellent customer service to guests visiting our food service venues at the Welcome Center and the Chinese Tea House. Responsibilities include cashiering, keeping the lunch venues fully stocked for customers, greeting all guests and making them feel welcome and comfortable while they await their luncheon seating.
Responsibilities and Duties:
• Greet visitors in a friendly and caring manner making them feel welcome.
• Accurately operate POS System and credit card machine. Maintain cash drawer.
• Unpack snacks and beverages and restock displays.
• Maintain and restock supplies used in the daily operation.
• Alert supervisor to any problems in the daily operation and any dissatisfied visitors.
• Perform light housekeeping to include cleaning of glass, sales counter, and general work area.
• Give directions, answer questions accurately, and offer helpful suggestions to the visitors.
• Assist supervisor to insure that all policies and procedures are being followed.
• Perform other related duties as required or directed.
Qualifications and Skills:
• High School Diploma or equivalent.
• Previous customer service and food service experience preferred but not required.
• Ability to operate telephone, fax machine, credit card reader and POS cash system.
• Ability to multi-task and establish priorities in a busy fast paced environment.
• Excellent interpersonal, customer service and verbal communication skills.
SPECIAL EVENTS ATTENDANT (Part-Time/Seasonal)
The Preservation Society of Newport County seeks a part-time special events attendant. The Special Events Staff has several roles, the most important being the successful operation of events on the properties of the Preservation Society of Newport County. Events season roughly matches tourism season (April-October) though events occasionally exceed this range. Work shifts are dependent on event timing, and can range from early morning to late night.
Responsibilities and Duties:
•Assist the Director and Supervisors of Special Events in the setup and breakdown of events, including the placement of tables, chairs, and audio-visual equipment.
•Provide assistance to guests, contracted services (i.e., caterers), public safety representatives and PSNC employees as requested, with a focus on conduct and courtesy.
•Assist with the cleaning and maintenance of PSNC structures and grounds in relation to Special Event functions.
•Maintain Special Events vehicles. This entails routine cleaning of interior and exterior and checking engine fluid levels.
•Maintain Special Events equipment and furniture – cleaning and minor repairs.
Qualifications and Skills:
•Ability to communicate clearly with and professionally with customers, vendors and PSNC staff
•Ability to read, count and write legibly in order to accurately complete all documentation
•Ability to consistently arrive at work on time and ready to begin duties.
•Valid state-issued motor vehicle operator’s license
• Lifting requirements of 40-45 pounds on an occasional basis.