Design Entries
Kathy Michie (508) 835-3342
michie.kathy@gmail.com
Valerie Mead (203) 968-0882
vemead@aol.com
1. Design Classes are open to all on a first-come basis. Designs may be the collaboration
of more than one exhibitor.
2. Fresh plant material must predominate unless otherwise stated. No cut fresh
vegetables/fruit or prepared food products will be permitted.
3. No artificial flowers, foliage or vegetables will be permitted.
4. Accessories are permitted but should be used with discretion.
5. All containers must be labeled with the exhibitor’s name and address. Staging may
not be altered or moved unless stated in the schedule.
6. Mechanics should not be visible unless they are an integral part of the design.
7. Designs may be partially assembled prior to show with finishing touches done
on site.
8. Exhibitors are allowed on the show floor at 5:00 a.m., Friday, June 22, 2012.
Designs MUST be completed and passed by 8:00 a.m. Passing Committee must pass
each exhibit before exhibitor leaves Flower Show area. Design may not be altered
after passing. Only required personnel may remain in exhibit area after 8:00 a.m.
9. Judging will begin at 8:30 a.m. Show opens to the public at 10:30 a.m.
10. All plant material must be correctly identified with the botanical and common
names, if possible. A complete list must be emailed to Kathy Michie by Friday, June 15, 2012 at
michie.kathy@gmail.com. The list will be submitted to the Passing Committee.
If you are unable to email the list, please mail it to:
Ms. Kathy Michie
28 Pine Arden Drive
West Boylston, MA 01583
Please note: Additions or deletions to the prepared list may be made the morning
of the Show to accurately reflect the materials used in the design. Horticulture
reference materials will be available at the Passing Committee table to identify
unknown plant material. The Royal Horticultural Society Horticultural Database
is available online at www.rhs.org.uk/rhsplantfinder/plantfinder.asp. No plant
material listed on the Rhode Island Endangered Species list may be used. A complete
list of endangered species is available at:
www.dem.ri.gov/programs/bpoladm/plandev/heritage.
11. Once an entry is accepted, if the exhibitor must cancel, he or she must find a
substitute unless there is a waiting list for that class.
12. Class 13 Eligible for the
Bettie Bearden Pardee Award. Plant
material used in the design must have been grown in the exhibitor’s garden, which
would not include indoor plants and have been in the exhibitors possession/garden
for a minimum of 9 months. There may be more than one exhibitor, however, the
source of the material used must be from one garden.
13. Fresh plant material must be in water or be conditioned in such a way as to remain
in pristine form while on exhibition. An arrangement not maintained in show
condition may have its award removed. Show management may, at any time,
remove an exhibit if deemed necessary.
14. Exhibitors are responsible for maintaining their own exhibits, but are cautioned
not to over water, which may cause seepage and/or damage. Maintenance by
the committee may be done if prior notification is made on the Refreshing Form
located in the Exhibitor’s Packet.
15. All maintenance may begin at 7:00 a.m. and must be completed by 8:30 a.m.
Saturday and Sunday mornings. Parking restrictions will be in place after 8:30 a.m.
each day.
16. Exhibitors are responsible for the complete removal of their exhibits at the close of
the show on Sunday, June 24, 2012 between the hours of 5:15 p.m. and 6:00 p.m.
17. While the Design Committee and The Preservation Society of Newport County will
afford the best possible protection to all exhibits, they distinctly disclaim all
liability for loss or damage to exhibits and personal property belonging to exhibitors.
18. Applicants should complete the necessary
entry form or e-mail* your entry details to:
Kathy Michie
28 Pine Arden Drive
West Boylston, MA 01583
(508) 835-3352 /
michie.kathy@gmail.com (*include NFS Entries on subject line)
Upon receipt of the entry form, designers will receive confirmation of receipt by
email or postcard (indicate preference on form). Exhibitor’s packet will be
distributed at the exhibitors meeting on Monday, May 14, 2012 at 10:00 a.m. on
the Rosecliff Terrace. The packet will include entry number, a plant list form, a
copy of Rosecliff floor plan and where applicable, a paint sample. If an exhibitor has
requested a badge for a helper in advance this will also be included. Badges must be
worn at all times.
19. Entry numbers will be pre-assigned by the Entry Chair on a first come basis.
20. Novice and New Exhibitors will be eligible for specific awards. Please designate on
the entry form if you belong in one of these categories. A Novice is an exhibitor/s
who has never won a blue ribbon in a major show. A New Exhibitor is a person or
group who is entering The Newport Flower Show for the first time. See page 45 for
definition of awards.
21. Mail In Classes #4, #5, and #12 - Please advise entries chair if design will be mailed
or placed on day of Show. If mailed, please send for arrival no later than Friday,
June 15, 2012, to The Preservation Society of Newport County, Attn: Beverly A.
Ware, The Newport Flower Show, 424 Bellevue Avenue, Newport, RI 02840
22. Designers are requested to enter through the front entrance of Rosecliff. Aides will
be available to assist with unloading of plant materials and supplies and guide you
to your exhibit location.